Join Sakura Days Japan Fair 2025 as a Vendor!

Recommended for

• Want to sell works listed on your e-commerce site!
• Want to increase product recognition as a PR strategy!
• Want to hear direct feedback from customers!

Sakura Days Japan Fair is a family-friendly, two-day festival celebrating Japanese culture. Hosted at the stunning VanDusen Botanical Garden, this event showcases Japanese performing arts, cuisine, businesses, and cultural activities.
Organized by the Japan Fair Association of Vancouver (JFAV), it is part of the Vancouver Cherry Blossom Festival.

• 2024 Attendance: Over 15,000 visitors in two days!　
• Festival Highlights: Vendor booths, cultural performances, Experience Japan, and Taste of Japan
• Tickets: Online pre-sale only. Admission grants access to all vendor areas, performances, and activities.
• New for 2025: Expanded use of the Floral Hall Pavilion to enhance vendor and guest experience. Choose between:

Selling Vendors	Promote and sell Japanese products and services.
Non-Selling Vendors	Provide information about non-profit organizations related to Japan.

Event Details

Date	April 12 (Saturday) & April 13 (Sunday), 2025
Time	10:00 AM – 6:00 PM (Saturday), 10:00 AM – 5:00 PM (Sunday) Performances & Food Vendors open at 10:00 AM
Location	VanDusen Botanical Garden (www.vandusengarden.org) 5251 Oak Street (37th and Oak Street), Vancouver, B.C. V6M 4H1

Important Information for Vendors Selling Food & Beverages

If you plan to sell to-go drinks and/or offer food sampling, you must submit a Temporary Food Service (TFS) permit from Vancouver Coastal Health by February 9, 2025.
Address for submission: vendors@japanfairvancouver.com

Vendor Fees (for both event days)

Selling Vendor	C$280
Non-Selling Vendor	C$200 (for non-profit organizations only)

*Fees are non-refundable

Vendor Requirements

• All booths must promote Japanese culture through food, arts, crafts, fashion, or business.
• The JFAV carefully selects vendors that align with the event’s mission to enhance understanding of Japanese culture in Canada.
• Selling Vendors: Sell and/or promote Japanese-related products/services.
• Non-Selling Vendors: Provide information about a non-profit organization (no product/service promotion or sales allowed).

Vendor Booth Details

• Approximately 60-70 vendor booths available (including food vendors).
• Booths will be indoors or outdoors within VanDusen Botanical Garden, including the Floral Hall Pavilion.
• Booth space: One table size
• Vendors may share a booth with JFAV approval.

Included in Booth Space

• One 6 ft. x 2.5 ft. table & two chairs
• Limited electrical power: 110V, 1320 Watts (one outlet per table)
• Additional power available at C$100 per 1320 Watt circuit (subject to availability)
• Vendors must bring their own power bars & extension cords.

Vendor Responsibilities

• Provide all necessary booth materials (tablecloths, signage, decorations, lighting, etc.)
• Arrange for individual insurance coverage
• Collect applicable taxes on sales
• Commit to both event days
• Booth setup by 9:45 AM each day
• Zero waste policy: Minimize garbage, use biodegradable/compostable containers & cutlery
• Follow Vancouver Coastal Health guidelines if selling or sampling food

Facilities & Security

• Washrooms: Available inside the Visitor Centre; portable toilets near the Upper Lawn.
• Security: Onsite overnight security provided. Vendors should secure valuables overnight.
• Weather or Safety Closures: JFAV reserves the right to shut down booths or the entire event due to safety concerns.

Marketing & Promotion

SDJF receives extensive media coverage through:

• Vancouver Cherry Blossom Festival promotions
• Community event listings & websites
• Email marketing campaigns

NOTE:

• Vendors grant JFAV permission to use their name, photos, and business details for promotional purposes.
• Media Interviews: Indicate on your application if you are willing to participate (specify language preferences).

Deadlines

• Sunday, January 12, 2025 – Application Deadline
• Sunday, February 2, 2025 – Payment Due
• Sunday, February 9, 2025 – TFS Permit Submission Deadline

NOTE

• The information collected on this form will be used for signage and other communications related to this event, so please ensure that all information is correct.
• Please email the JFAV at vendors@japanfairvancouver.com if you have any questions about the event or the application procedure.
• The JFAV reviews all submitted applications and reserves the right to not accept any application. Applicants chosen to participate in Sakura Days Japan Fair (“the SDJF”) must submit their participation fee by Sunday, February 2, 2025.
• Please notify the JFAV immediately if any contact information changes.

Please be sure to fill out the form in English.
必ず英語で記入してください。